endobj C. The USGS Records Officer is required to report any allegations or known incidents of unauthorized destruction, manipulation, alteration or removal of Federal records to NARA in violation of approved records schedules or unscheduled records. who ensures the base records manager role is filled Where are National Archives and Records Administration (NARA) approved dispositions listed in? 'HO#=\\O~O~?>z;A#hJvP o3w~x_vu{o=l} h%#Xz. What is the official, or file, or coordination copy created by an action office, complete with coordination, enclosures, or related background papers that form a complete file or history of the action? What Federal laws on Records Management should the Commander have knowledge in? 5. Associate Directors, Office Chiefs, and Science Center Directors are responsible for the following: (1) Ensuring that USGS RMP requirements including essential records requirements (SM 433.3, Essential Records) are carried out within their respective areas of responsibility; (2) Designating Records Liaisons in annual performance plans to include coordinate records management activities at the Mission, Region, Center or Office to ensure timely disposition, development of file plans, routine and consistent filing, coordinating timely disposition, and raise questions and issues impeding or preventing compliance; and. -calendar year ( 31 Dec ) Routinely creating and receiving files that contain related records for the project, program or activity, and segregating records, nonrecords, and personal papers in any medium. F. Program and Office Managers are responsible for ensuring that their office and program records regardless of format are included in the appropriate record schedules and are managed according to relevant NARA regulations and USGS disposition schedules and policies. Ensure a records management plan is developed and documented which implements the AF Records Management program for their organization within 60 days of taking command. In other limited instances, there are micro agencies that have an Agency Records Officer that also serves as the SAORM. What are the 3 duties of the Base Records Manager (BRM)? 3 0 obj manage records by setting up directories and actions taken ,3.) (10) How are the records that are identified during Litigations/ Records Search treated? + manage AF Records Management programs within their Command/Agency The following sentence contains one error. a. Name, Office Title or Symbol, and Telephone Number For questions about managing records contact: Stasi Chase (858) 534-3394 SAORMs ensure their records management programs receive adequate resources to complete their mission. 7. Who ensures that the Base Records Manager (BRM) role is filled? All About Records Management The BRM will include any potentially relevant findings from the NOE, local staging, or in long term storage in the x\S8N? +appointed by the MAJCOM Commander It also provides an opportunity for the RC's to ask for assistance from the FARM's with records issues. Smith, Michael Abbott. AFQTPXXXXX_222RA, Records Management - User Training. 1. This SM chapter establishes program objectives and assigns responsibilities for program management and operations to ensure adequate documentation and proper preservation of records and nonrecords providing evidence of the organization, functions, policies, decisions, procedures, and essential transactions of the U.S. Geological Survey (USGS) for current and future use. What is a description of records that are vital to continue operations or for the protection of legal and financial rights? the BRM or FARM, federal records, personal records, performance records, temporary records, state records, records form other than paper form,Vital record emergency records, Perpetual records, final records , draft records, metadata = data about data allows us to search for documents 1. b. provide management and oversight of the Major Commands records programs. An essential records disaster plan ________ ***a. has records that are properly marked, stored, and have valid backups ***b. must be located in the base, agency, or MAJCOM emergency preparedness plan c. is required even if your organization does not maintain essential records. 1. records manger's administrative approval (using AFIRMS) is stated on the file plan. Step 2- Identify Records 4.) search results will flow from RC to COR to FARM to BRM to CRM to AFRO, "Road map" or "table of contents"for office use, COR signature on cover sheet indicates final approval of office file plan, folders that support the primary reference. a. Meny Lukk national monument bank uk; will arnett brothers and sisters BRMs= Base Records Manager After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan is in use? The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. Frozen records are identified by the CRM/BRM, The RDS page is broken out like this pg 25 bottom, Column B -explains what the record consist of Records management program objectives, Information Technology Project Management: Providing Measurable Organizational Value, Operations Management: Sustainability and Supply Chain Management, John David Jackson, Patricia Meglich, Robert Mathis, Sean Valentine. Air Force units at all levels have a requirement to document their organization's functions, policies, procedures and activities. Directs agency efforts across program areas to ensure email records are managed electronically and retained in an appropriate electronic information system that supports records management and litigation requirements, including the capability to identify, retrieve, and retain the records consistent with NARA-approved disposition authorities and regulatory exceptions. The table below is a list of primary SAORM and Agency Records Officer responsibilities. "includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them and does not include library and museum material made or acquired and preserved solely for reference or exhibition purposes; or duplicate copies of records preserved only for convenience.". 3.) All members need to identify and protect records. 4. NARA recognizes two formally designated officials that carry out program responsibilities on behalf of the Agency Head the SAORM and Agency Records Officer. 4.) target: "#hbspt-form-1682972503000-7715185774", Record the transaction for each independent assumption. Air Force Chief Information Officer (AF CIO). Negative - provide date location, time it tooke, and duration of search Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. \hline \text { Lower and middle secondary } & 4042.1 & 57.4 & 5624.5 & 58.8 & 6767.4 & 52.3 \\ AFMAN=Management of records, Rc/CORs First step: *Capture records * \hline& \textbf{ 2000 } && \textbf{ 2010 } && \textbf{ 2020 (estimated) } \\ Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? Evaluation, Self-Assessments, and Unauthorized Reporting and Enforcement. Positive response - date location, search was accomplished, first last grade dsn phone , select media type, How do you protect and preserve found documents, Records must be put into "litigation hold"- held either in the orgs area and marked accordingly Only Unit POCs b. Records Management refers to the planning, budgeting, organizing, directing, training, and control involved in managing the life cycle of records in any medium. Policy & Records Administration coordinates the campus program and provides advice on these issues. 1.) Principle 4 Based on the assessment results, NARA may conduct evaluations or inspections to ensure that all or select program requirements are being met based on suspected or known deficiencies (see item A above). Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations. and subsequent guidance for transitioning towards a fully electronic government. portalId: 20973928, all AF personnel Users, and RCs have access to AFRIMS. Records Disposition Schedule % The role of the Base Records Manager in the Records Management hierarchy is to ensure the Air Force complies with all applicable records management statutes, regulations, and policies. .\>e16||t };>~(`BDSLe@}v__0Wp0U Why do consumers benefit from free trade and the resulting competition between businesses? . Date of Document PDF AF Instruction 32-322 Records Management Program AFQTPXXXXX-222RM, Records Management - Commander/Designated POC (Feb Copy. It is used as a Charge Out Record form for removing files from paper file cabinet. AFQTPXXXXX-222RM, Records Management - Commander/Designated POC Close out of the Records search contains the following information to be reported in AFRIMS. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 12 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Develops and administers agency-wide records management training. create records needed to do the business of the agency, 2.) The Acronym RDS stands for________ and what is the purpose? Name some of the different sections within AFRIMS. Records Management: Your Role and Responsibilities Which AFI is the Air Force Records Management Program is governed by? Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. your role in AFFRIMS ! +as a team identify and capture all different types of records PDF Washington, Dc Any records professional can approve the file plan in AFRIMS? \hline Serves as the liaison before filing a document , ensure all requierwd actions are completed.right hand corner your initials, Assemble documents for filling either alphabetically, numerically or by organization when filing documents, ensure the most current is in the front of the folder. who ensures the base records manager role is filled marana middle school sports June 29, 2022. (5) The Role of the Base Records Manager in the Records Management hierarchy is to? a. /S/ Katherine M. McCulloch 06/28/19, ________________________________________________ _____________, Katherine M. McCulloch Date, 12201 Sunrise Valley Drive Reston, VA 20192, Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, 32 CFR 2002, Controlled Unclassified Information, Federal Continuity Directive 1, Federal Executive Branch National Continuity Program and Requirements, SM 431.3, Records Management Requirements and Electronic Mail and Instant Messages, SM 431.10, Information Collection Requirements, 5 U.S.C. 3. Who holds primary responsibility for properly maintaining Air Force records? \hline 35-54 & 2436.5 & 34.6 & 3608.8 & 37.7 & 4994.7 & 38.6 \\ Implements and assesses each program areas record-keeping practices, including but not limited to records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures. Column D Disposition -explains the disposition instructions, which is also where you get your cut off, purpose of AFRIMS (mr.wells to Washington). E. Records Liaison Coordinators are responsible for the following: (1) Coordinating requirements and implementation strategies that ensure their respective Science Center, office or program meet USGS, Department of the Interior and NARA requirements; (2) Creating or ensuring the creation of annual Files Maintenance and Disposition Plans and standard files organized by file codes by managers and employees (See SM 432.1, Files Management); (5) Coordinating and cooperating with their Mission Records Liaison Officers and the USGS RMP in the administration and implementation of requirements in the Centers, Offices, and programs regarding records management issues and solutions for their organizations. Z8e.z7Vx7s4_a0)bQ79/f\-iM*/N=l2 &DLPw. Title . This life cycle encompasses the interrelated and interdependent phases of records creation or collection, records maintenance and use, and records disposition: Match the records Type to the Time that you can expect to receive the record once it is requested Useful Records 4-6 months Essential Records 12-72 hours Necessary Records 2-6 weeks, 12. Due to many variables such as organizational size, structure, culture, or other elements, an Agency Records Officer may be required to perform more of the strategic, high-level SAORM responsibilities referenced above. + serves as the POC and monitors the Records management program, who ensures the base records manager role is filled What is the length of time the Air Force keeps a record before disposing of it according to the disposition schedules. 5.1.7. required for records that meet certain RDS requirements. providing assistance, managing staging areas, and records training, 014. Agency Records Officers manage and implement agency records management programs. It is where you locate the records search parameters and input the positive or negative response info. (8) Notifying NARA if there are any alleged or actualized incidents of unauthorized destruction, manipulation, alteration or removal through accidental or intentional means. Records Searches are not a mandatory requirement. What is the purpose of the AF Form 614 and 614a? How many different sections are there in AFRIMS? 4 0 obj Post your feedback or submit questions about this blog by emailing PRMD@nara.gov.